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EndNote Library Sharing

    Introducing: Library sharing for research collaboration

    There are a hundred good reasons to share your research library with colleagues and peers – and now you can.

    How it works:

    • You can include anyone who’s using EndNote X7.4 (up to 14 people, plus yourself)
    • Share your entire EndNote library, including references, PDFs, and annotations
    • Everyone can add to, annotate and use the library – at the same time
    • There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

    How to share your library or create a new team library

    Whether you want to share your existing EndNote library with up to 14 colleagues, or work as a team to create a new library from scratch, it’s easy to get started.

    How to join a library someone has shared with you

    Once you’ve accepted the invitation, follow these 3 easy steps:

    1. Create an EndNote account and connect it to your desktop version of EndNote X7.4.
    2. In the Preferences menu, select Sync. Follow the instructions to log in or set up a new account.
    3. Once connected, select File > Open Shared Library
    4. There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

    Start sharing! You can now add to, annotate and use the library, even if others are using it at the same time.

    More details on how to share an EndNote research library

    Who can I share my library with?

    Anyone who has EndNote X7.4, no matter where they are located. EndNote library sharing is not restricted to people within the same firewall or organization.

    How many libraries can I share?

    You can share one library from your Mac or Windows desktop. The library that you share will also be the library that you can access online at or on your iPad using the EndNote for iPad app. There is no limit to the number of libraries that can be shared with you by others.

    Can I access a shared library from anywhere?

    If you are the one who shared the library, you have access to this library on your desktop, online, or on your iPad. If you have been invited to access someone else’s library, you can only access this library from your desktop.

    How do I share my library with someone?

    Just go to File > Share and enter the email addresses of people to share with (up to 14 total, plus yourself). If you haven’t set up your EndNote account, you will be prompted to do this first. Since sharing relies on our sync services, all users accessing the library must have an EndNote online account connected with their desktop version of EndNote X7.4.

    What if I no longer want to share my library?

    You can easily control access to your library from your desktop version of EndNote X7.4. Add or remove individual access by going to File > Share.

    EndNote essentials

    New to the EndNote world? Whether you’re writing a paper or manuscript, leading a research project, maintaining a CV, teaching a course or applying for a grant, here’s how EndNote helps:

    • Makes your literature search fast and productive
    • Builds an organized research library
    • Collects full-text PDFs and adds your notes and annotations
    • Delivers the famously easy Cite While You Write in Microsoft® Word
    • Creates perfectly formatted bibliographies, endnotes and in-text citations
    • Loves Mac® and Windows® equally
    • Keeps it all synced up – on your desktop, online and on the iPad® app