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EndNote Library Sharing

    Introducing: Library sharing for research collaboration

    There are a hundred good reasons to share your research library with colleagues and peers – and now you can.

    How it works:

    • You can include up to 1000 people (as of today)
    • Share your entire EndNote library, including references, PDFs, and annotations
    • Control who has read or read and write access
    • Everyone can add to, annotate and use the library – at the same time
    • There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

    How to share your library or create a new team library

    It’s easy to get started, whether you want to share your existing EndNote library with up to 1000 colleagues or work as a team to create a new library from scratch.


    How to join a library someone has shared with you

    Once you’ve accepted the invitation, follow these 3 easy steps:

    1. Create an EndNote account and connect it to your desktop version of EndNote (buy a license here).
    2. In the Preferences menu, select Enable Sync. Follow the instructions to log in or set up a new account.
    3. Once connected, select File > Open Shared Library
    4. There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

    Start sharing! You can now add to, annotate and use the library, even if others are using it at the same time.


    More details on how to share an EndNote research library

    Who can I share my library with?

    Anyone who has a new EndNote, no matter where they are located. EndNote library sharing is not restricted to people within the same firewall or organization.

    How many libraries can I share?

    You can share one library from your Mac or Windows desktop. The library you share will also be the one you can access online at my.endnote.com or on your iPad using the EndNote for iPad app. There is no limit to the number of libraries that others can share with you.

    Can I access a shared library from anywhere?

    If you are the one who shared the library, you have access to this library on your desktop, online, or on your iPad. If you have been invited to access someone else’s library, you can only access this library from your desktop EndNote.

    How do I share my library with someone?

    Just go to File > Share and enter the email addresses of people to share with (up to 1000 total). If you haven’t set up your EndNote account, you will be prompted to do this first. Since sharing relies on our sync services, all users accessing the library must have an EndNote online account connected with their desktop version of EndNote.

    What if I no longer want to share my library?

    You can easily control access to your library from your desktop version of EndNote. To add or remove individual access, go to File > Share.


    EndNote essentials

    Read more about the details of EndNote on the EndNote product page.